Author Guidelines

Upon Acceptance, how to proceed

The Aarhus Decennial follows the same procedure as the CHI conference series, and you can find the detailed description of the steps if you need it, here. The Aarhus Decennial has authors from several disciplines, where some will be very familiar with this process, whereas others will be used to other processes. Reach out to your Chairs if you're stuck.

The basic steps to make the final submission ('camera ready') are as follows:

1. Revise and Format:

• Apply the changes requested by reviewers and chairs.
• Format the paper according to the instructions. Critiques have slightly different criteria than papers to accommodate a variety of formats but they must, as a minimum, provide the abstract of the critique formatted using an ACM template. See "Submission Instructions" here.

2. Complete the ACM e-Rights form (sent by email to the corresponding author)

3. Upload to ACM Publication System (TAPS) to generate the final submission:

• Upload source files to TAPS. More detailed instructions can be found here: Upload to TAPS
• TAPS will generate PDF and HTML5 outputs. Check both versions for correctness.
• Fix any errors and re-upload if necessary.
• The final version should be uploaded to PCS by the “Camera-Ready Deadline.” (see dates in the email from chairs as well as in the footer of this website)
• The Chairs will check the final submissions and may contact you for additional minor changes.
• Before 9th June (papers and critiques) (dates for Workshops, WiP, and Demo&Experiences TBC) authors can still make changes and fix things (e.g., when Chairs check and request) using TAPS to finalize the Camera-Ready Version.

4. Accessibility:

• Authors do not need to add accessibility tags to the PDF from TAPS manually, but need to provide meaningful alt text for figures in their source files and on PCS.

5. Final Upload to PCS:

• Upload the final materials, including TAPS-generated PDF, source files, and any Supplementary Material (e.g., videos), to PCS before 9th June (papers and critiques) (WiP dates TBC)
• Chairs will check and send the final acceptance decision.
• No changes will be possible after the final acceptance notification.

Copyright

For papers and critiques: Your submission must be original work. It cannot have been published elsewhere, nor can it be under concurrent review for publication by another conference or journal.

All references must be complete, accurate, accessible to the public, and conform to the Conference Proceedings Publication Format. Do not cite publications that are proprietary or confidential at the time of publication.

Final camera-ready versions of accepted submissions must be accompanied by a signed copyright form which will be provided to accepted authors.

Accessibility

Final submissions must adhere to ACM's guidelines on accessible PDFs. We recommend working accessibility into your submission sooner rather than later, as accessibility can be an issue also for reviewers.

Visual and audio materials must also be made accessible. For instance, videos must have captions describing both the audio and the visuals.

Helpful Resources:

• ACM's guidelines on accessible PDFs
• Guidance on how to create descriptions for different media
• Video example of how to describe visuals in a video

Use of Generative AI-tools

Aarhus2025 adheres to the SIGCHI Policy on Authorship. The use of generative AI tools and technologies to create content is permitted but must be fully disclosed in the work. Generative AI tools and technologies may not be listed as authors.

Submitting for the Decennial, review phase

Submit via the PCS conference system. Pick Aarhus and Aarhus 2025.

Accepted contributions will be added to the ACM Digital Library and thus indexed and searchable. As is custom in ACM affiliated conferences, papers and critiques will be archival whereas Work-in-Progress, Demos, and Workshops will be in the adjunct proceedings. All of the above will be added to ACM DL. Doctoral Consortium contributions will not be added to ACM DL.

Template Download Links

Aarhus2025 uses the ACM master article template and workflow for all submissions except Critiques and Demos & Experiences where this template is optional (see the Critiques page and the Demos & Experiences page). Submissions appear in a single-column format although final papers will be produced in double-column.

Overview of the TAPS workflow:

https://authors.acm.org/proceedings/production-information/taps-production-workflow

Microsoft Word:

https://authors.acm.org/proceedings/production-information/preparing-your-article-with-microsoft-word

Latex:

https://authors.acm.org/proceedings/production-information/preparing-your-article-with-latex

(use the template files in the linked zip file)

Overleaf:

https://authors.acm.org/proceedings/production-information/overleaf

Prepare your submission

Mandatory for papers, optional for critiques (see the Critiques page for details). To prepare your contribution for submission, use the single column format using the provided Word or LaTeX templates. The correct templates for submissions are: single column Word Submission Template and single column LaTeX (using the "manuscript,review,anonymous" style available in the template). Reviewers will review your paper in the single column format.

For all categories: Submit only the PDF version of your manuscript to PCS. When generating the PDF file, please make sure that the fonts are embedded in the PDF file. This will ensure that reviewers can view the paper without problems.

Anonymisation

Submissions that are subject to double-blind peer review must be properly anonymized. Author names and affiliations cannot be disclosed. Make sure that author identities are not accidentally disclosed in file meta-data or by supplementary material.

Aarhus2025 adheres to the CHI anonymization policy; please note that references to previous work by the authors should not be anonymized but referred to in third person. Sometimes this is tricky but in general, do your best to anonymize.